Job Description
We are looking for a motivated and detail-oriented Entry Level Administrative Assistant to join our growing team in Oakland, California. This is an immediate hiring opportunity for individuals who are eager to launch their career in a professional environment.
As an Administrative Assistant, you will be the backbone of our daily operations, ensuring that our office runs efficiently and smoothly. We pride ourselves on providing a supportive culture where new hires can learn, grow, and excel. If you possess strong organizational skills and a positive attitude, we want to meet you.
Responsibilities
- Manage and organize incoming emails, phone calls, and general correspondence with professionalism.
- Schedule and coordinate meetings, appointments, and travel arrangements for team members.
- Prepare, proofread, and distribute reports, presentations, and internal documents using Microsoft Office Suite.
- Assist in data entry tasks to maintain accurate and up-to-date digital and physical records.
- Handle general office duties including filing, copying, scanning, and managing office supplies.
- Greet visitors and direct them to the appropriate personnel or department.
- Support the management team with ad-hoc projects and special assignments as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree or Bachelor’s degree in a related field is a plus.
- Basic computer literacy, including proficiency in Microsoft Word, Excel, and Outlook.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Excellent written and verbal communication skills.
- Attention to detail and a high level of accuracy in all tasks.
- Ability to work independently with minimal supervision.
- Reliable transportation is preferred.