Job Description
Join our dynamic team at Global Innovations Group as an Entry-Level Administrative Assistant in Boston! We're seeking a motivated professional to support our fast-paced operations with a flexible schedule (9AM-5PM core hours). Enjoy a modern workspace, competitive benefits, and growth opportunities in a supportive environment. Perfect for recent graduates or career changers ready to excel in administrative excellence.
Responsibilities
- Manage calendars, scheduling, and meeting coordination for department executives
- Process invoices, expense reports, and financial documentation with precision
- Handle incoming communications via phone, email, and digital platforms
- Maintain digital filing systems and ensure data integrity
- Coordinate office logistics, including supply inventory and vendor relationships
- Support event planning and meeting preparation (virtual/in-person)
- Assist with onboarding processes and new hire orientation
Qualifications
- Associate's degree or equivalent combination of education/experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Discretion handling confidential information
- Proactive problem-solving mindset
- Flexibility to adapt to changing priorities