Job Description
We are seeking a highly organized and detail-oriented Entry-Level Administrative Assistant to join our growing team in New York City. In this pivotal role, you will serve as the backbone of our daily operations, ensuring that data is processed with precision and our office environment remains efficient and productive.
As a Data Entry Specialist, you will be responsible for maintaining our digital archives, managing spreadsheets, and providing top-tier support to our management team. We are looking for a self-starter who thrives in a fast-paced environment and is eager to learn and grow within the company.
Responsibilities
- Accurately and efficiently input, update, and maintain data in our CRM and database systems.
- Organize and digitize physical files to ensure easy retrieval and compliance.
- Prepare routine reports and summaries by compiling data from various sources.
- Manage incoming inquiries via email and phone, directing them to the appropriate department.
- Assist with scheduling meetings and maintaining calendars for executive staff.
- Perform basic bookkeeping tasks such as expense tracking and invoice verification.
Qualifications
- High School Diploma or equivalent required; Associate’s degree preferred.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Fast and accurate typing skills (minimum 40 WPM).
- Strong attention to detail with the ability to spot errors in data.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision.