Job Description
Join our dynamic team as an Entry-Level Administrative Assistant in Philadelphia! We're seeking detail-oriented individuals to support daily operations through precise data management and administrative coordination. This is your gateway to a rewarding career in municipal services with growth opportunities into specialized roles.
Responsibilities
- Accurately input and maintain digital records in municipal databases
- Process and verify data forms with 99.5% accuracy
- Manage confidential documents with HIPAA/GDPR compliance
- Coordinate office calendars and scheduling for 15+ staff
- Generate monthly reports using Excel and proprietary systems
- Support cross-departmental communication via email and phone
- Organize physical/digital filing systems with clear indexing
Qualifications
- High school diploma or equivalent (college preferred)
- Minimum 40 WPM typing speed with 95% accuracy
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with data entry software (e.g., Salesforce, QuickBase)
- Strong organizational skills with attention to detail
- Ability to handle sensitive information with discretion
- Basic knowledge of PA municipal procedures
- Valid Pennsylvania driver's license