Job Description
Join our dynamic team as an Entry Level Administrative Assistant and launch your career in a supportive environment with exceptional growth opportunities. We offer a flexible schedule to accommodate work-life balance while providing hands-on training in essential office operations. Ideal for recent graduates or career changers seeking to develop administrative expertise in a collaborative setting.
Our Philadelphia-based company values innovation and professional development, offering competitive benefits including health insurance, paid time off, and advancement pathways. Enjoy modern office facilities and a culture that recognizes and rewards initiative.
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support travel arrangements and expense report processing
- Coordinate office supplies inventory and equipment maintenance
- Assist with onboarding new team members and training initiatives
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners, multi-line phones)
- Positive attitude and willingness to learn new systems
- Valid Pennsylvania driver's license (for occasional off-site errands)