Job Description
Join our dynamic team as an Entry Level Administrative Assistant and launch your career in office support! We're seeking a motivated individual to provide essential administrative backbone for our Milwaukee operations. This role offers hands-on experience in office management, client relations, and organizational systems within a collaborative environment. Perfect for recent graduates or career changers looking to develop professional skills in a fast-paced nonprofit setting. Enjoy competitive benefits, flexible scheduling options, and opportunities for advancement into specialized administrative roles.
Responsibilities
- Manage office communications including phone systems, email correspondence, and mail processing
- Coordinate calendars, schedule appointments, and arrange meetings for department staff
- Maintain digital and physical filing systems with strict attention to confidentiality
- Assist with document preparation, formatting, and distribution using Microsoft Office Suite
- Process incoming/outgoing mail and manage office inventory/supplies
- Support data entry tasks and maintain accurate record-keeping databases
- Provide backup coverage for front desk reception duties
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong organizational skills with ability to prioritize multiple tasks
- Excellent written and verbal communication abilities
- Detail-oriented with high accuracy in data handling
- Ability to maintain confidentiality and exercise professional discretion
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Positive attitude and willingness to learn new procedures