Job Description
We're seeking a proactive Administrative Assistant to join our dynamic team in Oakland, CA. This entry-level role offers immediate hiring for candidates eager to grow in administrative support. You'll be the backbone of our office operations, ensuring seamless workflows and exceptional service. If you're organized, detail-oriented, and ready to launch your career, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) and route appropriately
- Prepare, edit, and distribute documents, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality
- Assist with office supply inventory and procurement
- Support team members with administrative tasks and special projects
- Process expense reports and manage vendor invoices
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Positive attitude and willingness to learn new systems
- Valid work authorization and reliable transportation