Job Description
Join our dynamic night operations team as a key Administrative Assistant in Chicago! We're seeking a highly organized professional to support our 24/7 operations with exceptional administrative excellence. Enjoy a flexible schedule while working in a modern downtown office with competitive compensation and growth opportunities. Perfect for night owls seeking stability in a fast-paced environment.
Responsibilities
- Manage executive calendars, scheduling meetings across time zones
- Process invoices, expense reports, and financial documentation
- Coordinate cross-departmental communication and logistics
- Maintain digital filing systems with strict confidentiality protocols
- Support HR functions onboarding and records management
- Prepare confidential reports and correspondence with precision
- Act as primary night-shift point person for urgent operational matters
Qualifications
- 3+ years administrative experience in high-volume environments
- Expert proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written/verbal communication skills
- Ability to work independently with minimal supervision
- Experience with scheduling software (Calendly, Outlook)
- High attention to detail with error-free documentation
- Flexibility to adapt to changing priorities