Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in public service! We offer a flexible schedule to support work-life balance while gaining hands-on experience in municipal operations. Perfect for recent graduates or career changers, this role provides comprehensive training and growth opportunities within a supportive environment. Our commitment to employee development ensures you'll build valuable skills in office management, document processing, and client communication.
Located in the heart of San Francisco, City Administrative Solutions serves as a bridge between government agencies and the community. We pride ourselves on fostering an inclusive workplace where every team member contributes to our mission of efficient public service. With hybrid work options and adjustable hours, we accommodate diverse schedules while maintaining high standards of professionalism and productivity.
Responsibilities
- Manage daily office operations including scheduling, correspondence, and record-keeping
- Assist with document preparation, formatting, and distribution using Microsoft Office Suite
- Support departmental meetings through agenda preparation and minute-taking
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate logistics for events, workshops, and community outreach programs
- Collaborate with cross-functional teams on special projects and administrative initiatives
Qualifications
- High school diploma or equivalent; college degree preferred
- 0-2 years of administrative or office experience
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with customer service orientation
- Flexibility to work occasional evenings or weekends for community events