Job Description
Join our dynamic team at CityScape Solutions as an Entry-Level Administrative Assistant and kickstart your career in Jacksonville's thriving business landscape. We're seeking motivated individuals to provide essential office support while gaining hands-on experience in administrative operations. This immediate opportunity offers structured training and growth potential within our rapidly expanding organization.
As a key support hub, you'll collaborate with cross-departmental teams to maintain seamless office workflows. Our Jacksonville headquarters offers a collaborative environment with modern amenities and a commitment to professional development. We value initiative and offer clear pathways for advancement into specialized administrative roles.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility coordination
- Handle confidential documentation with precision and maintain organized filing systems
- Coordinate calendars, schedule meetings, and arrange travel logistics for executive staff
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Serve as primary point of contact for internal/external communications via phone and email
- Assist with onboarding processes and new hire orientation coordination
- Support departmental projects through data entry, document formatting, and research assistance
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational skills with attention to detail and accuracy
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment and standard procedures
- Professional demeanor with customer service orientation
- Valid Florida driver's license (required for occasional errands)