Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in a fast-paced tech environment! BayTech Solutions Inc. is seeking a motivated individual to provide critical support to our Oakland headquarters. This immediate-hiring opportunity offers hands-on experience in office operations, client communication, and project coordination. We provide comprehensive training, competitive benefits, and a collaborative workplace culture focused on professional growth. Perfect for recent graduates or career changers looking to build administrative expertise in the heart of the Bay Area.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Process incoming communications via phone, email, and in-person inquiries
- Prepare and distribute professional correspondence, reports, and presentation materials
- Maintain digital filing systems and ensure accurate document organization
- Assist with onboarding processes including new hire paperwork and equipment setup
- Coordinate office supplies inventory and vendor relationships
- Support event planning and logistics for company meetings and offsites
- Perform data entry and maintain confidential personnel records
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong written and verbal communication skills
- Exceptional organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer-focused mindset
- Valid California driver's license and reliable transportation