Job Description
Join our dynamic team at Cityscape Enterprises as an Entry-Level Administrative Assistant! We're seeking a motivated professional with a flexible schedule to support our Philadelphia operations. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment designed for growth. Perfect for recent graduates or career changers looking to build a strong administrative foundation.
Our ideal candidate thrives in fast-paced settings, values precision, and embraces adaptable work hours. You'll be the backbone of our daily operations, ensuring seamless office functionality while developing transferable skills in project coordination and stakeholder communication.
Responsibilities
- Manage calendars, appointments, and travel arrangements with meticulous attention to detail
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Coordinate office operations including inventory management, supply procurement, and facility maintenance
- Support data entry, record-keeping, and document management systems
- Assist with onboarding processes and new hire orientation materials
- Act as primary point of contact for internal and external communications
- Collaborate with cross-functional teams on special projects and event coordination
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative support or relevant internship experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Adaptability to flexible scheduling including occasional early/late hours
- Professional demeanor with customer service orientation
- Ability to multitask and prioritize in deadline-driven environments