Job Description
Join our dynamic team at Metro Office Solutions as an Entry Level Administrative Assistant and launch your career in office support! We're seeking a motivated, detail-oriented professional to keep our Phoenix operations running smoothly. This is your chance to gain hands-on experience in a fast-paced environment while building foundational skills for long-term growth.
Why Work With Us?
- Comprehensive benefits package including health insurance and retirement plans
- Clear career advancement paths to senior administrative roles
- Modern, collaborative workspace in downtown Phoenix
- Ongoing training in Microsoft Office 365 and digital tools
About the Role
You'll be the backbone of our office, supporting executives and teams across departments. This position offers exposure to essential business operations while allowing you to develop critical organizational and communication skills.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Process incoming/outgoing correspondence including mail, email, and packages
- Maintain digital and physical filing systems with strict attention to accuracy
- Assist in report preparation using Excel and PowerPoint
- Manage office inventory and coordinate supply procurement
- Support onboarding processes for new hires
- Handle basic bookkeeping tasks including expense reports and invoice processing
- Provide exceptional customer service to clients and visitors
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with ability to prioritize multiple tasks
- Excellent written and verbal communication abilities
- Detail-oriented with high accuracy in data entry
- Ability to work independently with minimal supervision
- Basic knowledge of office equipment (printers, scanners, copiers)
- Positive attitude and willingness to learn new systems