Job Description
Join our dynamic team at Oceanview Solutions Group as an Entry-Level Administrative Assistant! We're seeking a motivated professional to support our daily operations with precision and enthusiasm. This is an immediate full-time opportunity offering comprehensive training and career growth in a collaborative environment. Perfect for recent graduates or career changers looking to build administrative expertise in Long Beach's thriving business district.
Our competitive package includes health benefits, paid time off, and professional development opportunities. If you're organized, tech-savvy, and passionate about office excellence, we encourage you to apply today!
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute professional correspondence, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate office supplies inventory and vendor relationships
- Assist with onboarding processes and new employee orientation
- Support event planning and meeting logistics for 10-50 attendees
- Perform data entry and basic bookkeeping tasks with 99% accuracy
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Minimum 1 year administrative or customer service experience
- Exceptional written and verbal communication skills
- Ability to multitask in fast-paced environments with competing priorities
- Strong attention to detail and organizational abilities
- Professional demeanor with positive, solution-oriented mindset
- Reliable transportation to our downtown Long Beach office