Job Description
Join our dynamic team as an Entry-Level Administrative Assistant with flexible scheduling options! This role is perfect for motivated individuals seeking to launch their career in public service while maintaining work-life balance. You'll support key departments with essential clerical tasks in a collaborative, fast-paced environment. Enjoy competitive compensation, comprehensive training, and the opportunity to make a tangible impact on Philadelphia's communities. No prior experience required – we provide full onboarding support!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Handle incoming communications (phone, email, mail) with professionalism
- Prepare, edit, and distribute documents and reports using Microsoft Office Suite
- Maintain organized filing systems (digital and physical)
- Assist with data entry and record-keeping accuracy
- Support departmental projects with research and coordination tasks
- Coordinate office supplies inventory and procurement processes
Qualifications
- High school diploma or equivalent (college coursework preferred)
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask in a deadline-driven environment
- Detail-oriented with high accuracy in data handling
- Positive attitude and willingness to learn new systems