Job Description
Join our dynamic team as an Entry Level Administrative Assistant and launch your career in a supportive environment where your organizational skills shine. We're seeking motivated individuals to support our operations with precision and professionalism. This full-time position offers immediate hiring for candidates ready to contribute to our fast-paced office culture. Enjoy competitive benefits, growth opportunities, and the chance to work alongside industry leaders in New York's vibrant administrative sector.
Responsibilities
- Manage office correspondence, including emails, calls, and mail processing
- Coordinate calendars, meetings, and travel arrangements for department staff
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare, edit, and distribute reports, presentations, and official documents
- Assist with onboarding new employees and office supply inventory management
- Support cross-functional projects with data entry and document formatting
- Act as primary point of contact for internal and external stakeholders
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time management abilities
- Strong written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (printers, scanners, copiers)
- Positive attitude with willingness to learn new systems and processes
- Previous internship or part-time administrative experience a plus