Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in a supportive environment. We offer flexible scheduling options to accommodate your work-life balance while providing comprehensive training and growth opportunities. Ideal for recent graduates or career changers, this role combines administrative excellence with professional development.
Our collaborative culture values innovation and recognizes contributions, making it the perfect place to build foundational skills in office management, communication, and organizational efficiency. Enjoy modern amenities, competitive benefits, and a central location in Chicago's vibrant business district.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings using Outlook and Google Calendar
- Prepare and distribute correspondence, reports, and presentations with meticulous attention to detail
- Handle incoming communications including phone calls, emails, and mail with professionalism
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with travel arrangements, expense reports, and vendor communications
- Support departmental projects including data entry, document formatting, and research tasks
- Coordinate office supplies inventory and equipment maintenance
Qualifications
- Associate's degree or equivalent combination of education and experience
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to manage multiple tasks in a fast-paced environment
- Professional demeanor and customer service orientation
- Basic knowledge of office equipment (printers, scanners, copiers)
- Flexible availability to accommodate occasional evening/weekend work