Job Description
Join our dynamic team as an Entry Level Administrative Assistant in the heart of New York City! We offer a flexible schedule (8:30 AM-5:30 PM with hybrid options) to support work-life balance while launching your career in administrative excellence. This role is perfect for detail-oriented individuals eager to grow in a fast-paced corporate environment with comprehensive training and mentorship opportunities.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings using Outlook and Google Workspace
- Handle incoming communications via phone, email, and virtual platforms with professional etiquette
- Prepare and distribute confidential documents, reports, and correspondence
- Organize physical and digital files with meticulous attention to detail
- Assist with onboarding processes including new hire paperwork and system setup
- Support departmental projects by compiling data and creating presentation materials
- Coordinate office supplies inventory and vendor relationships
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 0-2 years administrative experience or internship
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with multitasking aptitude
- Basic knowledge of office equipment (printers, scanners, copiers)
- Ability to maintain confidentiality and exercise discretion
- Proactive problem-solving mindset with initiative