Job Description
We are seeking a motivated and organized Entry-Level Administrative Assistant to join our dynamic team in Oklahoma City. In this pivotal role, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow. We value potential, passion, and a strong work ethic, making this an excellent opportunity for recent graduates or those looking to launch a career in corporate support.
At Apex Professional Services, we pride ourselves on a collaborative environment where every team member contributes to our success. You will work closely with department heads to manage calendars, coordinate meetings, and handle sensitive information with the utmost confidentiality.
Why Join Us?
- Career Growth: Clear pathways for advancement within the organization.
- Comprehensive Benefits: Health, dental, and vision insurance starting day one.
- Professional Development: Access to workshops and training programs.
Take the first step towards a rewarding career in administrative support. Apply today!
Responsibilities
- Office Management: Oversee the daily operations of the front office, including greeting visitors, managing mail, and maintaining a professional environment.
- Communication: Handle incoming and outgoing communications, including drafting emails, taking accurate minutes during meetings, and managing phone inquiries.
- Scheduling: Manage executive calendars, book conference rooms, and coordinate travel arrangements for the team.
- Data Management: Perform accurate data entry, update customer relationship management (CRM) systems, and maintain organized digital and physical filing systems.
- Project Support: Assist senior staff with special projects, prepare presentations, and compile reports as needed.
- Inventory Control: Monitor office supplies and place orders to ensure the team has the necessary resources.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: No prior professional experience required; however, internship or volunteer experience in an office setting is a plus.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Interpersonal: A friendly, approachable demeanor with the ability to work well in a team-oriented setting.