Job Description
Join our dynamic team as an Entry-Level Administrative Assistant with a flexible schedule! The City of Austin is seeking organized professionals to support department operations with adaptable hours. Enjoy hybrid work options while making a tangible impact in our vibrant community. Perfect for career starters seeking growth opportunities in public service.
Responsibilities
- Manage calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (phone, email, in-person) with professionalism
- Process documents, maintain digital filing systems, and ensure data accuracy
- Support department projects through research, report compilation, and presentation preparation
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Assist with event planning and logistical coordination for city initiatives
- Perform data entry and maintain confidential records with HIPAA/GDPR compliance
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative support experience or internship
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple tasks with adaptable scheduling flexibility
- Proven problem-solving and time management skills
- Valid Texas driver's license (if required for field visits)