Job Description
Join the City of San Francisco's dynamic team as an Entry-Level Administrative Assistant and kickstart your career in public service! This role offers comprehensive training and growth opportunities within a supportive environment. Ideal for recent graduates or career changers passionate about community service and office excellence. Enjoy competitive benefits, professional development programs, and the chance to contribute to meaningful civic projects.
Responsibilities
- Provide comprehensive administrative support to departmental teams including scheduling, correspondence, and records management
- Manage calendars, coordinate meetings, and arrange logistics for departmental events
- Process incoming communications (phone, email, mail) and route inquiries appropriately
- Maintain filing systems and ensure accurate documentation of departmental activities
- Assist with basic bookkeeping tasks including invoice processing and expense tracking
- Support office operations including supply inventory and equipment maintenance
- Collaborate with cross-functional teams on special projects and initiatives
Qualifications
- High school diploma or equivalent required; Associate's degree preferred
- Minimum 1 year of administrative support experience or relevant internship
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills with attention to detail
- Strong organizational abilities and time management skills
- Ability to handle confidential information with discretion and professionalism
- Customer service mindset with ability to interact with diverse stakeholders
- California residency required upon hire