Job Description
Join our dynamic team at Boston City Services as an Entry-Level Administrative Assistant and kickstart your career in public service! We're seeking motivated individuals to support our operations with professionalism and efficiency. This immediate full-time position offers comprehensive training and growth opportunities within a supportive environment. Ideal for recent graduates or career changers looking to build administrative expertise in a government setting. Enjoy competitive benefits, flexible scheduling, and the chance to make a tangible impact on Boston's community services.
Responsibilities
- Manage daily office operations including scheduling, correspondence, and record-keeping
- Coordinate departmental meetings, events, and travel arrangements
- Process administrative paperwork, permits, and public inquiries
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support cross-functional teams with data entry, report preparation, and document management
- Assist with vendor communications and procurement processes
- Perform basic bookkeeping tasks and expense tracking
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in fast-paced environments
- Basic knowledge of public sector operations preferred
- Valid Massachusetts driver's license may be required