Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and kickstart your career in office administration! We're seeking organized, detail-oriented individuals to provide essential support across our Philadelphia operations. This immediate opening offers hands-on experience in scheduling, communication, and office management within a fast-paced environment. Perfect for recent graduates or career changers eager to develop professional skills in a collaborative setting.
Responsibilities
- Manage calendars, coordinate meetings, and maintain appointment schedules
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute documents, reports, and correspondence
- Organize and maintain physical/digital filing systems
- Assist with office supply inventory and procurement processes
- Support event coordination and logistical arrangements
- Perform data entry and basic bookkeeping tasks
- Collaborate with cross-functional teams to ensure operational efficiency
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Exceptional organizational and time-management abilities
- Proactive problem-solving approach with attention to detail
- Ability to multitask and prioritize in a deadline-driven environment
- Professional demeanor with customer service orientation
- Willingness to learn new systems and procedures