Job Description
Join our dynamic team as an Entry-Level Administrative Assistant in the heart of New York City! We're seeking organized, tech-savvy professionals to support our daily operations with a flexible work schedule. This hybrid role (3 days office/2 remote) offers growth opportunities in a fast-paced environment. Perfect for recent graduates or career changers looking to build administrative expertise while maintaining work-life balance.
Why Join Us? Competitive compensation, comprehensive training, and a supportive culture where your contributions matter. Enjoy health benefits, paid time off, and professional development programs.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings using Outlook and Google Workspace
- Handle incoming communications via phone, email, and virtual platforms with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes, new hire paperwork, and office supply inventory
- Support event coordination and travel arrangements for executive team
- Collaborate with cross-functional teams to ensure seamless operations
Qualifications
- High school diploma or equivalent; associate/bachelor's degree preferred
- 1+ years administrative support experience or internship
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to prioritize tasks
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Professional demeanor and discretion with sensitive information
- Available for flexible hours (including some evenings/weekends as needed)