Job Description
Join our dynamic team at Premier Administrative Solutions as an Entry Level Administrative Assistant with flexible scheduling options! This is an exceptional opportunity for motivated individuals to launch their career in a supportive environment where your organizational skills shine. Enjoy a hybrid work model with core hours (10 AM - 3 PM) allowing you to craft your ideal work-life balance. We provide comprehensive training and growth opportunities within our Indianapolis headquarters.
As the first point of contact for our clients, you'll play a pivotal role in maintaining our professional reputation while mastering essential administrative functions. Our collaborative culture values initiative and continuous learning, making this ideal for recent graduates or career changers seeking a welcoming entry point into the administrative field.
Responsibilities
- Manage multi-line phone systems and professionally route incoming communications
- Process and maintain confidential digital/physical filing systems with 99% accuracy
- Coordinate complex calendars including executive meetings, travel arrangements, and deadlines
- Prepare polished correspondence, reports, and presentation materials using Microsoft Office Suite
- Streamline office workflows through process improvement initiatives
- Order inventory and maintain office equipment operational status
- Support cross-departmental projects with data entry and documentation support
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Detail-oriented with proven organizational abilities
- Ability to prioritize tasks in fast-paced environments
- Basic knowledge of office equipment (printers, scanners, copiers)
- Positive attitude and collaborative team spirit
- Reliable transportation to downtown Indianapolis office