Job Description
Join CitySync Solutions as an Entry-Level Administrative Assistant and kickstart your career in Philadelphia's dynamic administrative sector! We're seeking detail-oriented professionals to support our municipal operations with exceptional data management skills. This role offers comprehensive training and growth opportunities within a collaborative team environment. Perfect for recent graduates or career changers looking to build expertise in administrative workflows and digital record-keeping.
Our Philadelphia headquarters provides a modern workspace with competitive benefits and a commitment to professional development. As part of our mission to streamline local government operations, you'll play a crucial role in maintaining accurate information systems while supporting community-focused initiatives.
Responsibilities
- Process and maintain digital records with 99% accuracy using proprietary data management systems
- Coordinate office communications including scheduling, correspondence, and document filing
- Support departmental reporting through data extraction and preliminary analysis
- Manage confidential information with strict adherence to HIPAA and municipal privacy protocols
- Assist in onboarding new team members with administrative procedures
- Collaborate with cross-functional teams on special projects requiring data support
- Perform routine audits of digital records to ensure compliance with city regulations
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 40 WPM typing speed with proven data entry accuracy
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with document management systems (e.g., SharePoint, Google Drive)
- Strong organizational skills with attention to detail
- Ability to maintain confidentiality and handle sensitive information
- Excellent written and verbal communication skills
- Basic understanding of database operations (SQL knowledge a plus)