Job Description
Join our dynamic team at Indianapolis Business Solutions as a Data Entry Specialist & Administrative Assistant. This hybrid role combines precision data management with comprehensive administrative support in a fast-paced corporate environment. You'll be instrumental in maintaining data integrity across our CRM and financial systems while providing essential operational support to department heads. We offer competitive compensation, comprehensive benefits, and opportunities for professional growth within one of Indianapolis' leading business process outsourcing firms.
Responsibilities
- Accurately input, verify, and maintain confidential data across multiple platforms with 99.5% accuracy rate
- Process high-volume transactions and reconcile discrepancies in financial records
- Manage digital filing systems and ensure document compliance with retention policies
- Coordinate calendars, arrange travel, and prepare executive correspondence
- Generate weekly performance reports using Excel pivot tables and VLOOKUP functions
- Act as primary liaison between departments for administrative requests
- Maintain office inventory and manage vendor relationships for supplies
Qualifications
- Minimum 2 years of professional data entry experience with 10,000+ keystrokes per minute
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
- Associate degree in Business Administration or related field preferred
- Demonstrated ability to maintain HIPAA/GDPR compliance in data handling
- Experience with CRM systems (Salesforce/HubSpot) and document management software
- Exceptional time management with ability to prioritize competing deadlines
- Professional demeanor with strong written and verbal communication skills