Job Description
Join our dynamic team as a Data Entry Specialist where precision meets opportunity. We're urgently seeking a detail-oriented Administrative Assistant to manage critical data operations and support our fast-paced office environment. This role offers competitive compensation, comprehensive benefits, and clear pathways for career advancement within our growing Louisville-based organization.
As a key member of our administrative team, you'll ensure data integrity across multiple platforms while supporting departmental workflows. Our ideal candidate thrives in deadline-driven settings and values accuracy as much as efficiency. If you're ready to leverage your administrative skills in a supportive, results-oriented culture, we encourage you to apply immediately.
Responsibilities
- Accurately input, update, and maintain databases using proprietary software and Microsoft Office Suite
- Process high-volume transactional data with zero-error tolerance for financial records
- Generate daily, weekly, and monthly reports for departmental leadership
- Coordinate cross-functional communications between sales, operations, and finance teams
- Manage document lifecycle including scanning, filing, and digital archiving
- Assist with onboarding processes by preparing new hire documentation
- Support inventory management through systematic data reconciliation
Qualifications
- Minimum 2 years professional data entry experience with 10,000+ keystrokes per minute accuracy
- Proficiency in Excel (VLOOKUP, pivot tables), Google Workspace, and CRM systems
- Proven ability to maintain confidential information with HIPAA/GDPR compliance understanding
- Associate's degree in Business Administration or related field preferred
- Exceptional time management skills with demonstrated ability to meet tight deadlines
- Advanced typing speed (65+ WPM) with 99.8% accuracy rate
- Experience with document automation tools (e.g., DocuSign, Adobe Acrobat)