Job Description
Join our dynamic team as a Data Entry Receptionist and launch your administrative career! We're seeking motivated individuals with no prior experience who possess strong attention to detail and a passion for customer service. This role offers comprehensive training and opportunities for growth within our Portland-based operations. You'll be the first point of contact for clients while maintaining accurate digital records, making this an ideal entry-level position for those eager to develop professional skills in a supportive environment.
Responsibilities
- Accurately input and maintain client data in CRM systems with zero error tolerance
- Manage multi-line phone systems, screen calls, and redirect inquiries to appropriate departments
- Greet visitors professionally and coordinate meeting schedules for executive team
- Process incoming/outgoing mail, shipments, and office supplies inventory
- Generate daily/weekly reports using Microsoft Office Suite
- Assist with document scanning, filing, and digital record management
- Collaborate with team members to ensure seamless office operations
Qualifications
- High school diploma or equivalent (no experience required)
- Exceptional typing speed (minimum 40 WPM) with 95% accuracy
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Strong attention to detail with data confidentiality awareness
- Professional phone etiquette and customer service mindset
- Ability to multitask in fast-paced environments
- Reliable transportation to downtown Portland office
- Willingness to learn proprietary software systems