Job Description
Join our dynamic team at Apex Administrative Solutions as an Entry-Level Data Entry Receptionist! This hybrid role combines front-desk excellence with precise data management, perfect for organized professionals starting their administrative careers. Enjoy competitive compensation, growth opportunities, and a supportive work environment in Philadelphia's thriving business district.
Responsibilities
- Accurately input and maintain client information in CRM systems with 99.5% precision
- Manage multi-line phone system, transferring calls, and taking detailed messages
- Process incoming/outgoing mail and packages with tracking protocols
- Coordinate office calendars and schedule meetings for 15+ executives
- Assist with document scanning, filing, and digital archiving
- Support departmental projects using Microsoft Office Suite
- Perform basic administrative tasks like supply inventory management
Qualifications
- High school diploma or equivalent required
- Minimum 45 WPM typing speed with 10-key proficiency
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Exceptional attention to detail and error-spotting abilities
- Strong written and verbal communication skills
- Basic knowledge of data privacy regulations (HIPAA/GDPR awareness)
- Punctual with reliable transportation to downtown office
- Ability to multitask in fast-paced environments