Job Description
Are you a detail-oriented professional seeking a stable role in Office Support with the added benefit of Daily Pay? Apex Administrative Services is currently hiring an experienced Office Assistant to join our vibrant team in Seattle, WA. We offer a modern, high-conversion work environment where your efficiency and organizational skills directly contribute to our success.
As an Office Assistant, you will be the backbone of our daily operations, ensuring seamless communication and administrative efficiency. We value reliability, proactive problem-solving, and a positive attitude.
Responsibilities
- Front Desk Operations: Manage the front desk with professionalism, greeting visitors, answering multi-line phones, and routing calls efficiently.
- Document Management: Handle data entry tasks with 99% accuracy, manage filing systems, and prepare internal memos and reports.
- Scheduling & Coordination: Assist with calendar management, scheduling meetings, and coordinating travel arrangements for staff.
- Inventory Control: Monitor office supply levels, place orders, and maintain a well-stocked, organized workspace.
- Customer Service: Serve as the primary point of contact for internal and external clients, addressing inquiries professionally and promptly.
Qualifications
- Experience: Minimum of 1-2 years of experience in an administrative or receptionist role.
- Education: High school diploma or GED required; Associate's degree preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and basic computer troubleshooting.
- Communication: Exceptional verbal and written communication skills with a polished telephone manner.
- Work Ethic: Proven ability to prioritize tasks and manage time effectively in a fast-paced environment.