Job Description
Join our dynamic team at CityScape Solutions as a Local Administrative Assistant and become the backbone of our Philadelphia operations! We're seeking a detail-oriented professional with exceptional data entry skills to support our fast-paced office environment. Enjoy competitive compensation, comprehensive benefits, and a collaborative culture where your contributions make a real impact. If you're organized, tech-savvy, and passionate about precision, this is your opportunity to grow with a forward-thinking organization.
Responsibilities
- Accurately enter, update, and maintain critical data in company databases and CRM systems
- Manage electronic and physical filing systems with meticulous attention to detail
- Process incoming/outgoing communications including mail, emails, and phone calls
- Coordinate calendars, schedule meetings, and arrange travel logistics
- Prepare professional correspondence, reports, and presentations using MS Office Suite
- Assist with payroll processing, expense reports, and invoice reconciliation
- Support team projects through research, data compilation, and document management
Qualifications
- Minimum 2 years of administrative experience with proven data entry proficiency
- Expert knowledge of Microsoft Office (Excel, Word, Outlook) and data management tools
- Exceptional typing speed (60+ WPM) and 10-key accuracy
- Strong organizational skills with ability to manage multiple priorities
- Associate's degree or equivalent combination of education/experience required
- Experience with QuickBooks or similar accounting software preferred
- Ability to maintain strict confidentiality and handle sensitive information