Job Description
Join our dynamic team at Coastal City Solutions, a leading public administration firm in Virginia Beach. We're seeking a meticulous Administrative Assistant to support our municipal operations with exceptional data entry and organizational skills. This hybrid role offers competitive compensation, comprehensive benefits, and the opportunity to contribute to impactful local projects.
Our ideal candidate thrives in fast-paced environments and takes pride in maintaining accurate records. You'll work directly with department heads to streamline administrative processes while ensuring data integrity across multiple platforms. Enjoy a supportive workplace culture with professional development opportunities and flexible scheduling options.
Responsibilities
- Perform high-volume data entry into municipal databases with 99.9% accuracy
- Manage digital filing systems and maintain confidential records in compliance with privacy regulations
- Coordinate calendars, schedule appointments, and arrange meetings for department leadership
- Prepare routine reports, correspondence, and official documents using Microsoft Office Suite
- Process incoming communications including emails, calls, and in-person inquiries
- Assist with procurement procedures and inventory management for office supplies
- Support special projects requiring data analysis and documentation
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years proven experience in administrative support with data entry focus
- Proficiency in Microsoft Office (Outlook, Word, Excel) and Google Workspace
- Typing speed of 60+ WPM with exceptional attention to detail
- Knowledge of Virginia municipal procedures and record-keeping standards
- Ability to prioritize tasks and meet deadlines in time-sensitive environments
- Strong problem-solving skills with experience resolving data discrepancies
- Professional demeanor with excellent written and verbal communication abilities