Job Description
Are you a highly organized professional seeking a stable role with immediate impact? Horizon Office Services is looking for an experienced Administrative Assistant to join our dynamic team in Philadelphia, PA.
We pride ourselves on offering competitive hourly wages and the convenience of weekly paychecks, ensuring your hard work is rewarded without the wait. You will play a crucial role in supporting our executive leadership and ensuring smooth daily operations.
Our ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. If you are ready to advance your career with a company that values your contributions, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare, proofread, and distribute professional correspondence, reports, and presentations.
- Handle high-volume communications, including phone calls and emails, maintaining a polished and professional image.
- Perform accurate data entry and maintain up-to-date records in company databases and filing systems.
- Assist with office management, including supply inventory, vendor coordination, and facility upkeep.
- Conduct research and compile data for special projects and board meetings.
Qualifications
- Minimum of 3 years of professional administrative or executive support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational skills with the ability to prioritize multiple tasks in a dynamic environment.
- Strong written and verbal communication skills.
- High school diploma or equivalent required; Associate’s degree or relevant certification is a plus.