Job Description
We are seeking a detail-oriented and proactive Administrative Assistant to join our thriving team in Philadelphia, PA. If you are looking for a role with immediate impact and the peace of mind of weekly paychecks, this is the perfect opportunity for you.
As part of our organization, you will play a crucial role in ensuring our daily operations run seamlessly. We pride ourselves on a collaborative culture and offer a competitive hourly rate with weekly distribution.
Responsibilities
- Manage and prioritize incoming emails, phone calls, and mail with professionalism and efficiency.
- Coordinate and schedule meetings, appointments, and travel arrangements for management.
- Prepare, edit, and format documents, reports, and presentations using Microsoft Office Suite.
- Perform accurate data entry, maintain filing systems, and organize physical and digital records.
- Assist with general office duties, including inventory management and supply ordering.
- Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
- Assist in the preparation of weekly payroll reports and time tracking.
Qualifications
- High school diploma or equivalent required; Associate's degree or higher preferred.
- Minimum of 2 years of experience in an administrative support or office management role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Strong verbal and written communication skills with the ability to interact with diverse audiences.
- Excellent organizational skills with a keen eye for detail and accuracy.
- Ability to multitask effectively in a fast-paced, deadline-driven environment.
- Reliable transportation and availability for occasional on-site meetings.