Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our thriving team in San Jose, CA. In this role, you will be the backbone of our daily operations, ensuring our office runs efficiently while providing top-tier support to our management team.
Why Join Us?
- Weekly Pay: Get paid on time, every week, with our reliable payroll system.
- Modern Environment: Work in a dynamic, fast-paced tech-forward office.
- Growth Potential: Clear pathways for career advancement within the company.
If you excel at multitasking and thrive in a collaborative environment, we want to hear from you.
Responsibilities
- Manage and coordinate daily office schedules, appointments, and meetings for senior management.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Organize and maintain physical and digital filing systems to ensure data integrity.
- Assist in office logistics, including supply management, event coordination, and visitor reception.
- Perform data entry tasks and generate weekly performance reports.
- Act as the point of contact for vendors and clients, ensuring a professional image at all times.
Qualifications
- High school diploma or equivalent required; Associate's degree in Business Administration preferred.
- Minimum of 2 years of experience in an administrative or executive support role.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Excellent verbal and written communication skills.
- Must be reliable and available for a standard full-time schedule.
- Experience with CRM software is a plus.