Job Description
We are a premier provider of administrative support services, operating with a hybrid model to serve clients across Nashville, TN and the broader Georgia region. We are currently seeking a highly organized and proactive Administrative Assistant to join our team. This is an excellent opportunity for professionals looking for a stable role with the added benefit of weekly pay and comprehensive career growth within a dynamic office support environment.
As a key member of our operations team, you will ensure the smooth running of our daily office functions, manage complex schedules, and provide high-level support to our leadership team. If you thrive in a fast-paced setting and have a passion for organization, we want to hear from you.
Responsibilities
- Manage daily office operations, including greeting visitors, managing incoming calls, and routing inquiries effectively.
- Handle complex scheduling, calendar management, and travel arrangements for executives and department heads.
- Process and verify data entry tasks, maintaining accurate records in our CRM and payroll systems to ensure timely weekly pay cycles.
- Prepare, organize, and distribute internal communications, reports, and presentations using Microsoft Office Suite.
- Assist with general accounting duties, such as processing invoices, expense reports, and managing petty cash.
- Coordinate inter-office communication between our Nashville, TN headquarters and Georgia satellite offices.
- Maintain a clean, organized, and professional office environment to uphold our company image.
Qualifications
- High school diploma or equivalent; Associate’s degree or certification in Office Administration is preferred.
- Minimum of 2 years of experience in an administrative support or office assistant role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional phone manner.
- Strong organizational skills with the ability to multitask and prioritize tasks under tight deadlines.
- Ability to handle sensitive and confidential information with the utmost discretion.
- Reliable transportation for occasional local travel within the Nashville area.