Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our growing team in Oakland, CA. At Apex Administrative Solutions, we pride ourselves on providing top-tier office support services to our clients. We offer a stable work environment with guaranteed weekly pay and opportunities for career advancement.
If you excel in a fast-paced office setting and have a knack for organization, we encourage you to apply today. Join us and take the next step in your professional journey.
Responsibilities
- Manage and maintain complex calendars, scheduling appointments and meetings.
- Answer and route incoming calls, screen visitors, and respond to inquiries.
- Prepare, proofread, and distribute professional correspondence, reports, and memos.
- Organize and update physical and electronic filing systems for accurate record-keeping.
- Assist with data entry, payroll processing, and expense reporting.
- Coordinate travel arrangements, including flights and hotel bookings.
- Support the team with general office tasks and special projects as needed.
Qualifications
- High school diploma or GED required; associate degree preferred.
- Minimum of 2 years of experience in administrative support or office management.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong verbal and written communication skills.
- Ability to multitask effectively in a busy environment.
- Attention to detail and high level of accuracy.