Job Description
We are seeking a dedicated and highly organized Administrative Assistant to join our professional team in Jacksonville, FL. In this pivotal role, you will be the backbone of our daily operations, ensuring seamless communication and efficient office management. We pride ourselves on providing a supportive work environment and offer a competitive hourly rate with guaranteed weekly pay, allowing you to plan your finances with confidence. If you are a detail-oriented professional looking to advance your career in office support, we invite you to apply.
Why Join Us?
- Competitive hourly wage ($18 - $22/hr).
- Weekly payroll processing for consistent cash flow.
- Modern office environment with a focus on employee growth.
Responsibilities
- Manage complex calendars and schedule appointments for executive leadership.
- Prepare and distribute professional correspondence, including emails, memos, and reports.
- Coordinate domestic and international travel arrangements, including flights and accommodations.
- Process invoices and assist with accounts payable/receivable tasks using QuickBooks or similar software.
- Maintain office inventory and place orders for necessary supplies to ensure smooth operations.
- Screen and redirect incoming calls, taking accurate messages and triaging urgent matters.
- Assist in the organization and execution of company-wide meetings and events.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional demeanor.
- Excellent organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Ability to work independently with minimal supervision and maintain strict confidentiality.