Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Oakland, CA. This is a fantastic opportunity for individuals looking for a stable weekend shift role within a fast-paced corporate environment.
As the face of our office, you will ensure seamless operations and exceptional service during critical weekend hours.
Responsibilities
- Manage front desk operations and greet visitors with a professional and welcoming demeanor.
- Handle incoming calls and emails with accuracy, routing messages promptly to the appropriate departments.
- Schedule and coordinate internal meetings, appointments, and travel arrangements.
- Maintain organized filing systems, both digital and physical, ensuring easy accessibility of records.
- Prepare, proofread, and distribute internal correspondence and reports.
- Assist with data entry and the maintenance of office inventory and supply levels.
- Perform ad-hoc administrative tasks to support team productivity.
Qualifications
- High school diploma or equivalent; associate degree or administrative certification is preferred.
- Minimum of 2 years of professional experience in administrative support or office management.
- Proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Demonstrated ability to multitask and prioritize tasks in a fast-paced environment.
- Reliable, punctual, and able to work weekends (Saturdays/Sundays) as required.