Job Description
Join our dynamic team as a Weekend Administrative Assistant and become the backbone of our operations! This role is perfect for detail-oriented professionals seeking weekend flexibility in San Jose's thriving tech hub. You'll manage critical data entry tasks, coordinate cross-departmental communications, and ensure seamless office operations during peak weekend hours. If you excel in fast-paced environments and value precision, this opportunity offers competitive compensation and a supportive culture that values work-life balance.
Responsibilities
- Accurately input, update, and maintain confidential data in CRM and ERP systems
- Manage calendars, coordinate meetings, and handle correspondence for executive team
- Process invoices, expense reports, and financial documentation with precision
- Support weekend office operations including supply inventory and equipment maintenance
- Assist with onboarding new employees and training on administrative systems
- Generate weekly reports and analytics using Microsoft Excel and Google Workspace
- Act as primary point of contact for weekend vendor and client communications
Qualifications
- 3+ years of administrative experience with data entry proficiency
- Expert knowledge of MS Office Suite (Excel, Outlook, Word) and Google Workspace
- Proven ability to manage confidential information with discretion
- Exceptional attention to detail and error prevention skills
- Strong written and verbal communication abilities
- Experience working in weekend or shift-based environments preferred
- Associates degree in Business Administration or related field