Job Description
Join our dynamic team as a Weekend Administrative Assistant where precision meets flexibility! This role is perfect for detail-oriented professionals seeking a non-traditional schedule. You'll be the backbone of our weekend operations, ensuring seamless data flow and administrative excellence while maintaining a healthy work-life balance. Our San Jose office offers a collaborative environment with growth opportunities for dedicated team players. If you thrive in structured settings with weekend autonomy, this position is your gateway to professional fulfillment.
Responsibilities
- Accurately process high-volume data entry into CRM and ERP systems with zero-tolerance for errors
- Manage weekend correspondence including email triage, scheduling, and client communications
- Prepare and distribute weekly reports, invoices, and confidential documentation
- Coordinate weekend logistics including meeting setups, equipment checks, and supply inventory
- Maintain digital and physical filing systems with strict compliance protocols
- Support cross-departmental projects with real-time data updates and document formatting
Qualifications
- Proven 2+ years in administrative support with demonstrated data entry expertise (10,000+ keystrokes/hour)
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, Word mail merge, PowerPoint)
- Experience with Salesforce, QuickBooks, or similar enterprise software
- Exceptional organizational skills with meticulous attention to detail
- Ability to work independently with minimal supervision during weekend shifts
- Professional written and verbal communication skills
- High school diploma required; Associate's degree preferred