Job Description
Join our dynamic team at Virginia Group in Los Angeles as a Weekend Administrative Assistant! This is a unique opportunity to support our operations during critical weekend hours while enjoying competitive compensation and a collaborative environment. We're seeking a highly organized professional to ensure seamless office operations and exceptional client experiences.
Virginia Group offers a modern workspace with cutting-edge technology and a culture that values work-life balance. This role is perfect for detail-oriented individuals who thrive in structured settings and want to make a tangible impact. If you're ready to elevate your administrative career with weekend flexibility, apply today!
Responsibilities
- Manage multi-line phone systems and route communications to appropriate departments
- Coordinate weekend staff schedules, meeting arrangements, and calendar management
- Process incoming/outgoing mail, shipments, and office supply inventory
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Act as primary weekend liaison for vendor relationships and service requests
- Maintain digital filing systems with meticulous attention to data accuracy
- Support event coordination for weekend client meetings and corporate functions
Qualifications
- Minimum 2 years administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Professional written/verbal communication skills
- Experience with scheduling software (Calendly, etc.) and office equipment
- Ability to maintain confidentiality and exercise discretion
- High school diploma; associate's degree preferred