Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our operations! We're urgently seeking a highly organized professional to provide critical support in our Virginia Beach office. This flexible-schedule role offers the perfect blend of structure and autonomy, where you'll manage executive calendars, streamline workflows, and ensure seamless daily operations. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to shine with a company that values growth and work-life balance.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meetings
- Handle incoming communications (emails, calls, correspondence) with professionalism
- Prepare, edit, and distribute confidential documents and presentations
- Organize and maintain digital/physical filing systems with meticulous attention to detail
- Coordinate travel arrangements and expense reports for executive team
- Support onboarding processes and training for new administrative staff
- Assist with special projects and departmental initiatives as assigned
Qualifications
- Associate's degree or equivalent combination of education/experience
- Minimum 3 years of administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Discretion with confidential information and sensitive matters
- Proven ability to adapt to changing priorities and deadlines