Job Description
Welcome to Horizon Operations Group, a forward-thinking organization dedicated to excellence and innovation in the administrative sector. We are currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of Virginia Beach. If you are looking for a role where your organizational skills can make a tangible impact and where you can thrive in a supportive environment, we want to hear from you.
In this pivotal role, you will be the backbone of our daily operations, ensuring that our office runs smoothly and efficiently. You will collaborate with cross-functional teams, manage complex schedules, and handle sensitive information with the utmost discretion. At Horizon Operations Group, we value our employees and offer a competitive benefits package, including health insurance, paid time off, and opportunities for professional growth.
Join us in shaping the future of our office support services while enjoying the vibrant coastal lifestyle of Virginia Beach.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and arranging travel itineraries with precision.
- Screen and direct incoming calls and emails, ensuring prompt and professional responses to all inquiries.
- Prepare, proofread, and edit high-level documents, including reports, presentations, and correspondence.
- Organize and maintain office supplies, inventory, and filing systems to ensure seamless operations.
- Assist in the coordination of departmental events, meetings, and team-building activities.
- Process data entry and maintain accurate records using various software applications.
- Act as a liaison between staff members and external stakeholders, providing exceptional customer service.
Qualifications
- High school diploma or equivalent; Associate’s degree or certification in Office Administration is preferred.
- Minimum of 2 years of professional experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new software quickly.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Detail-oriented with a commitment to accuracy and confidentiality.