Job Description
We are looking for a highly organized and proactive Administrative Assistant to join our dynamic team in Virginia Beach. This is an immediate hiring opportunity for a dedicated professional who thrives in a fast-paced environment. If you excel at multitasking and possess a keen eye for detail, we encourage you to apply today.
In this role, you will serve as the first point of contact for our clients and staff, ensuring smooth daily operations and contributing to the overall success of our office.
Responsibilities
- Manage and maintain the executive calendar, scheduling meetings and appointments with precision.
- Prepare, proofread, and distribute internal and external correspondence, including emails, memos, and reports.
- Coordinate travel arrangements, including flights, hotels, and itineraries, ensuring cost-effectiveness.
- Maintain and organize physical and digital filing systems to ensure easy retrieval of information.
- Assist with data entry, expense reporting, and the preparation of monthly reports.
- Screen incoming calls and visitors, directing inquiries to the appropriate team members.
- Order and maintain office supplies and equipment inventory.
Qualifications
- High school diploma or GED required; Associate’s degree or certification in business administration is preferred.
- Proven experience as an Administrative Assistant or in a similar role (minimum 2 years).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills with a professional telephone manner.
- Strong organizational skills with the ability to prioritize tasks and meet strict deadlines.
- Ability to work independently with minimal supervision while maintaining a positive attitude.