Job Description
We are looking for a highly organized and proactive Administrative Assistant to join our dynamic team in San Antonio, TX. This is an urgent hiring opportunity for a dedicated professional who thrives in a fast-paced environment.
In this role, you will serve as the face of our office, ensuring smooth daily operations and providing critical support to management. If you possess exceptional organizational skills and a customer-first mindset, we want to hear from you immediately.
Why Join Us?
- Competitive hourly rate ($18 - $22/hr).
- Immediate start available for the right candidate.
- Opportunity for professional growth within a stable organization.
- Modern office environment with a collaborative culture.
Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders via phone, email, and in-person.
- Document Control: Prepare, proofread, and distribute reports, presentations, and correspondence with a high degree of accuracy.
- Office Operations: Oversee office supplies inventory, manage filing systems, and ensure the workspace remains organized and efficient.
- Event Coordination: Plan and execute company events, team-building activities, and client meetings.
- Data Entry: Maintain accurate records and databases by performing regular data entry tasks and audits.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Certificate in Business Administration is a plus.
- Experience: Minimum of 2-3 years of experience in an administrative or executive support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software is required.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong multitasking abilities with a keen eye for detail and accuracy.
- Reliability: Must be punctual, dependable, and able to handle confidential information with discretion.