Job Description
Join our dynamic team at CityScope Solutions as an Administrative Assistant in the heart of Indianapolis! We're urgently seeking a detail-oriented professional to support our operations with a flexible schedule that promotes work-life balance. This is your chance to make an immediate impact in a fast-paced environment while enjoying the benefits of a modern, inclusive workplace. If you thrive in administrative roles and value flexibility, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications (phone, email, mail) and prioritize inquiries
- Prepare, edit, and distribute professional documents and reports
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist in budget tracking, expense reports, and procurement processes
- Support onboarding processes and coordinate office logistics
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and adapt to changing priorities
- Associate's degree or relevant certification preferred
- Experience with office management software (e.g., Salesforce, Asana)