Job Description
Join our dynamic team as an Administrative Assistant in San Jose! We're urgently hiring for an immediate start opportunity. This role is perfect for a detail-oriented professional who thrives in fast-paced environments. You'll be the backbone of our office operations, ensuring seamless workflows and exceptional support across departments. Immediate interviews available! Don't miss your chance to grow with a forward-thinking company.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Process invoices, expense reports, and financial documentation with precision
- Oversee office inventory, procurement, and facility maintenance requests
- Prepare confidential correspondence, reports, and presentations using Microsoft Office Suite
- Serve as primary point of contact for internal/external stakeholders via phone, email, and in-person
- Coordinate meetings, events, and conference logistics from conception to execution
- Maintain digital filing systems ensuring compliance with data security protocols
Qualifications
- 3+ years of administrative support experience in corporate environments
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing deadlines
- Discretion when handling confidential information and sensitive matters
- Proven ability to multitask in high-pressure situations with minimal supervision
- Associates degree or equivalent professional certification preferred
- Experience with Salesforce or CRM systems a strong plus