Job Description
We are seeking a highly motivated and detail-oriented Administrative Assistant to join our dynamic team in Baltimore, MD. This is an urgent hiring opportunity for a proactive professional who excels in a fast-paced office environment. You will be the backbone of our daily operations, ensuring that our team remains efficient and our clients receive top-tier service.
At Apex Office Solutions, we value accuracy, professionalism, and a positive attitude. If you are looking for a role where you can make a tangible impact and grow your career, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate internal and external meetings.
- Prepare and edit professional correspondence, reports, and presentations using Microsoft Office Suite.
- Handle incoming and outgoing communications, including email, phone calls, and mail.
- Perform accurate data entry, file management, and maintain organized digital and physical records.
- Assist with travel arrangements, including booking flights, hotels, and itineraries.
- Support the department leadership with ad-hoc administrative projects and special events.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant certification is a plus.
- Minimum of 2 years of experience as an Administrative Assistant or in a similar role.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Ability to maintain confidentiality and exercise discretion in all matters.